We have all used bookmarks at one time or another. We've dog-eared pages and even used sticky notes to mark where we have left off in a book. Word does the same thing in long documents. If you have bookmarked a paragraph or heading in your document, the next time you open the document you can use Goto to move to your bookmarked location.
This is especially handy when you find that there are parts of your document that are constantly being updated. You can use bookmarks to jump in and out of those problem spots quickly.
|CK Note: Bookmarks are also one of the best ways to have text inserted in one place reflected elsewhere in the document -- or even in another document! You do this by insertion of a cross-reference to the text of the bookmark. Cindy Meister refers to this as the second mode of bookmarks -- not just holding a place in a document but holding content in a document. Another good way in versions of Word 2007 and later is by use of Document Property Content Controls and Other Mapped Content Controls|
(In Word 2007 and later the control to insert a Bookmark is on the Insert Tab of the Ribbon. The Ctrl+Shift+F5 shortcut continues to work.)
Now that you have marked your document with bookmarks, let's go over the easy ways to move throughout your document using them.
|CK Warning: Bookmarks are
fragile creatures and easily deleted when you are editing bookmarked
text! For instance, if you follow the directions above to go to a
bookmark, you will have the bookmark (as well as the bookmarked
text) selected. If you make changes without adjusting this, you will
delete the bookmark and any references to that bookmark (see below)
will be invalid.
When you are working with bookmarked text, keep your view options set to view bookmarks and your Undo key handy! When I am working with bookmarked text and want to preserve the bookmark, I will put my insertion point (cursor) inside of the bookmarked text - just after the first letter of that text. I will then insert the changes that I want to make and delete the surplus text by hand using the delete or backspace keys.
This fragility exists in all versions of Word to date (2013).
For more on bookmarks see: Word Bookmarks by Cindy Meister