Word Count

Warning


CK WARNING: 
In all versions of Word (at least through Word 2000) the Word Count shown in the document statistics in the document's properties will exclude text in footnotes or endnotes. This smaller number is also the figure generated by the {NumWords} field.

This can cause problems with meeting court rules.

Document Statistics in properties show inaccurate word count

Document Statistics erroneously shows the total word count for this document as 5,431 because endnotes and footnotes are excluded from the count. If you have a certificate page showing the word count, it probably uses a {NumWords} field that gives the same (erroneous) number.

Therefore, if text in footnotes and endnotes is supposed to be included in your word count it is vital to use Tools => Word Count to get an accurate word count for the entire document by checking the option for counting text in footnotes and endnotes.

Word Count Dialog Box - Check the box for including footnotes and endnotes in the count

This method shows a count of 6,819 words for the same document.

Selected Text Counts. Also, in Word 97 (2000) the word count can not include text in footnotes or endnotes referenced by selected text. The checkbox to include footnote and endnote text is not enabled.

Word Count for Selected Text using Word Count from Tools Menu - unable to include footnote and endnote text

The word count excluding footnotes and endnotes is 194 words. For selected text counts, see KB Article Q239423. There is a macro work-around to get a count on selected text that includes footnotes and endnotes available in KB Article Q241316. That macro will give you the following display:

Word Count Macro shows 834 words where Word Count command from Tools menu only counted the 194 in the body of the document. Click on this picture to go to page for macro download.

Using the macro solution, the count for the same selection of text is 834 words, 194 in the body and 640 in footnotes.