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Find and Replace Using Wildcards in Microsoft Word

This has been very well discussed elsewhere. I often have trouble finding those resources and so this page is primarily for my use to quickly find them.

 

Workgroup templates are templates set up to be shared by placing them in a separate folder. There is no difference in the structure or content of the templates themselves, merely in the location they are stored.

For more about templates and their location, see Template Basics.

The location for Workgroup templates is set in Word's options. It can be any folder but should probably be in the User Profile folder rather than in the Documents Folder.

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Find & Replace Using Wildcards by Graham Mayor, MVP

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Finding and replacing characters using wildcards by Graham Mayor and Klaus Linke

For those who regularly use Word, you owe it to yourself to look at these pages and become aware of this technique. It is extremely powerful. If you found this page, I hope you will pursue it.

 

"I was editing an XML document with extensive comments. Comments make it a lot easier to edit these files but they use a lot of space and can bloat file sizes. I wanted to remove all the comments. They are marked by "<!--" at the beginning and "-->" at the end. Graham Mayor was kind enough to tell me that what I wanted to find was "\<\!--*--\>"

"Replacing that with nothing shrunk my file by 20%. (To use Word for this, I copied the XML text into Word - formatted with the HTML preformatted Style - and ran the replace. Then the resulting code was copied back to the XML file."

 

Another poster wanted to create a Table of Contents from a lengthy document that had not used Heading styles. The headings were all paragraphs in all caps. I was struggling, but Paul Edstein gave him the replace strings needed:

Try a wildcard Find/Replace, where:
Find = [A-Z0-9 ]@^13
Replace = ^&
and set the Replace Style to, say, "Heading 1"
You can then insert a Table of Contents into the document (References|Table of Contents) and, voila! - all your headings will appear there - with page numbers and an underlying field that, if you add/delete headings, can be updated to reflect the changes by nothing more complicated than a Print Preview.

http://www.msofficeforums.com/word/14134-trying-find-copy-all-headings-same-time.html#post39127

 

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