Moving/Reorganizing Pages in Microsoft Word

ADD Balance - trademark of Charles Kenyon, Attorney at Law and Webmaster. Frequently Asked Questions - Help
Microsoft Word - Frequently Asked Questions - click to go to the question list.

on ADD Balance by Madison Wisconsin Criminal Defense Lawyer Charles Kenyon

Many people visit this site and use the information it contains. It costs money to keep on line and effort to update.
If you have received assistance here
please consider making a donation if you can.

 
Thank you. Charles Kenyon

Thank you for the suggestions. ("Smilies" from Woody's Lounge.) Click to go to Lounge. with input and suggestions from many on Thank you for the suggestions. ("Smilies" from Woody's Lounge.) Click to go to Lounge.
the Microsoft Newsgroups and at Woody's Lounge 

Click here to skip past FAQ questions list and other info and go directly to the start of this topic.

Search the FAQ site on Google.

Remember to Refresh your page. [F5].

Home
Word Tutorial - Intermediate
Legal Users Guide to Word
Downloads
Books about Microsoft Word - Newsgroup suggestions
Links
Web Resources for Microsoft Word

 

Using Date Fields in Microsoft Word
Calculated Dates
Booklet Formatting and Printing in Microsoft Word
Changing the Default Font in Microsoft Word
Document linked to Printer in Microsoft Word
Fonts Missing from Menu in Microsoft Word
How can I get a different header / footer on the second page?
Heading? Header? Microsoft Word Help
More on Headers and Footers in Word
Letterhead
I want the filename in the footer of every document.
Mapped Content Controls and Document Properties
Moving/Reorganizing Pages in Microsoft Word
Weird Lines and Borders
Macros and VBA
Malicious Macros vba in Microsoft Word
Master Documents Feature in Microsoft Word
A Back CoverPage in Microsoft Word
Normal Template in Microsoft Word - How to Open or Find the Normal Template
My docs open in the wrong program! Re-registering Word using the commandline.
Moving (Sharing) Customizations in Microsoft Word
Global StyleSheet?
MVP means?
Naming Files - A System is the Key
Posting tips in the Microsoft Word Forums
Getting rid of that (*)#"@^ paperclip! - Taming the Office Assistant
Page X of Y doesn't work in Microsoft Word!
Save Changes to the Global Template? Keeps Popping Up
Templates in Microsoft Word
Global Templates
Too Many Icons on the Taskbar in Microsoft Word 2000
Getting Rid of the Web Toolbar in Microsoft Word
Word for Word Perfect Users
Favorite Documents Menu
Work Menu in Microsoft Word
Templates Menu in Microsoft Word
What books have been recommended about Microsoft Word?
Where can I find more templates?
Word Links

 

See also:

How can I move/reorganize pages withinin a Microsoft Word document

 

This page last revised: 25 Apr 2018 11:42:06 -0400 .

Introduction:

The question is sometimes asked: How can I move pages within a Microsoft Word document. The brief answer is Copy and Paste. The full answer is more complex.

Word does not understand pages. It doesn't use pages, despite appearances to the contrary.

Word is a text-flow program where text is set in a certain page only at print time. Using complex macros, you can manipulate pages, but that is seldom satisfactory. Luckily, Word 2010 and later have a key feature called the Navigation Pane that will let you move logical sections of your document easily. You can structure a document so that each page is a logical section, using the built-in Heading Styles. See Why use Microsoft Word’s built-in heading styles? by Shauna Kelly.

Overview:

Warning: Earlier versions of Word have a feature similar to the Navigation Pane called the Document Map. Do not use that tool to reorganize a document. Doing so may result in document corruption. You can use Outline View in earlier versions to move parts of a document delimited by heading styles.

The Navigation Pane is what pops up when you press Ctrl+F for Find, except it is then in the found text mode rather than the headings mode. You can click the tab for headings if the Navigation Pane is displayed, or you can turn it on using the View Tab.

Move Pages using Navigation Pane in Microsoft Word

To use this feature to move pages, you must start each page with one of the built-in headings.

  1. The easiest way to do this is to modify one of the heading styles to have the paragraph formatting of page-break-before.
  2. I suggest using Heading 1 to begin each page.
  3. You can apply Heading 1 to a paragraph by selecting it in the Quick Styles on the Home Tab or using the shortcut Ctrl+Shift+1. (Heading 1 - Heading 3 have these shortcuts built in. You can add them for all the heading styles.)

What this does is give a Word logical container for your page.

To move a page (logical section) that starts with Heading 1

  1. The Navigation Page must be displayed and on the Headings Tab. See above.
  2. Click on the page heading in the Navigation Pane you want to move.
  3. Holding the mouse button down, move the heading up or down in the Navigation Pane. You will be moving everything between the selected heading and the next heading of that level.
  4. Warning, if you move to the right, you will be demoting your heading. If you started with a Heading 2, moving to the left will promote it to Heading 1.
Return to Questions List

 The up-to-date version of this FAQ may be found at:

http://www.addbalance.com/word/

Download this FAQ in Word 97 format

Send e-mail

Changes / suggestions / ideas can be sent to Charles Kenyon.

Hit Counter views since28 August 2001.

Many people visit this site and use the information it contains.
It costs money to keep on line and effort to update.
If you have received assistance here
please consider making a donation if you can.

 
Thank you. ckk

Copyright 2000-2018 Charles Kyle Kenyon

FAQ provided as an adjunct / hobby as a part of my web site as a criminal defense lawyer.

Smile! Bumper stickers and jokes.

Using Date Fields in Microsoft Word
Calculated Dates
Booklet Formatting and Printing in Microsoft Word
Changing the Default Font in Microsoft Word
Document linked to Printer in Microsoft Word
Fonts Missing from Menu in Microsoft Word
How can I get a different header / footer on the second page?
Heading? Header? Microsoft Word Help
More on Headers and Footers in Word
Letterhead
I want the filename in the footer of every document.
Mapped Content Controls and Document Properties
Moving/Reorganizing Pages in Microsoft Word
Weird Lines and Borders
Macros and VBA
Malicious Macros vba in Microsoft Word
Master Documents Feature in Microsoft Word
A Back CoverPage in Microsoft Word
Normal Template in Microsoft Word - How to Open or Find the Normal Template
My docs open in the wrong program! Re-registering Word using the commandline.
Moving (Sharing) Customizations in Microsoft Word
Global StyleSheet?
MVP means?
Naming Files - A System is the Key
Posting tips in the Microsoft Word Forums
Getting rid of that (*)#"@^ paperclip! - Taming the Office Assistant
Page X of Y doesn't work in Microsoft Word!
Save Changes to the Global Template? Keeps Popping Up
Templates in Microsoft Word
Global Templates
Too Many Icons on the Taskbar in Microsoft Word 2000
Getting Rid of the Web Toolbar in Microsoft Word
Word for Word Perfect Users
Favorite Documents Menu
Work Menu in Microsoft Word
Templates Menu in Microsoft Word
What books have been recommended about Microsoft Word?
Where can I find more templates?
Word Links

Click to return to table of contents page of Intermediate User's Guide to Microsoft Word.Click to go to Microsoft Word new users frequently asked questions site in a new browser window.
(Intermediate Users' Guide) - - - - - - - - - - - - - - - - - - -  (Questions List)

Home
Word Tutorial - Intermediate
Legal Users Guide to Word
Downloads
Books about Microsoft Word - Newsgroup suggestions
Links
Web Resources for Microsoft Word