How can I
move/reorganize pages withinin a Microsoft Word document
This page last
25 Apr 2018 11:42:06 -0400
The question is sometimes asked: How can I move pages within a
Microsoft Word document. The brief answer is Copy and Paste. The full
answer is more complex.
Word does not understand pages. It doesn't use pages, despite
appearances to the contrary.
Word is a text-flow program where text is set in a certain page only
at print time. Using complex macros, you can manipulate pages, but that
is seldom satisfactory. Luckily, Word 2010 and later have a key feature
called the Navigation Pane that will let you move logical sections of
your document easily. You can structure a document so that each page is
a logical section, using the built-in Heading Styles. See
Why use Microsoft Word’s built-in heading styles? by Shauna Kelly.
Warning: Earlier versions of
Word have a feature similar to the Navigation Pane called the Document
Map. Do not use that tool to reorganize a document. Doing so may result
in document corruption. You can use Outline View in earlier versions to
move parts of a document delimited by heading styles.
The Navigation Pane is what pops up when you press Ctrl+F for Find,
except it is then in the found text mode rather than the headings mode.
You can click the tab for headings if the Navigation Pane is displayed,
or you can turn it on using the View Tab.
To use this feature to move pages, you must start each page with one
of the built-in headings.
- The easiest way to do this is to modify one of the heading
styles to have the paragraph formatting of page-break-before.
- I suggest using Heading 1 to begin each page.
- You can apply Heading 1 to a paragraph by selecting it in the
Quick Styles on the Home Tab or using the shortcut Ctrl+Shift+1.
(Heading 1 - Heading 3 have these shortcuts built in. You can
add them for all the heading styles.)
What this does is give a Word logical container for your page.
To move a page (logical section) that starts with Heading 1
- The Navigation Page must be displayed and on the Headings Tab.
- Click on the page heading in the Navigation Pane you want to
- Holding the mouse button down, move the heading up or down in
the Navigation Pane. You will be moving everything between the
selected heading and the next heading of that level.
- Warning, if you move to the right, you will be demoting your
heading. If you started with a Heading 2, moving to the left will
promote it to Heading 1.
The up-to-date version of this FAQ may be
Download this FAQ in Word
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views since28 August 2001.