The question is sometimes asked: How can I move pages within a
Microsoft Word document?
The brief answer is Copy and Paste. The full
answer is more complex and requires an understanding of how Word looks
at text and does not see pages.
Word does not understand pages. It doesn't use pages, despite
appearances to the contrary.
Word is a text-flow program where text is set in a certain page only
at print time. Using complex macros, you can manipulate pages, but that
is seldom satisfactory. Luckily, Word 2010 and later have a key feature
called the Navigation Pane that will let you move logical sections of
your document easily. You can structure a document so that each page is
a logical section, using the built-in Heading Styles. See
Why use Microsoft Word’s built-in heading styles? by Shauna Kelly.
Warning: Earlier versions of
Word have a feature similar to the Navigation Pane called the Document
Map. Do not use that tool to reorganize a document. Doing so may result
in document corruption. You can use Outline View in earlier versions to
move parts of a document delimited by heading styles.
The Navigation Pane is what pops up when you press Ctrl+F for Find,
except it is then in the found text mode rather than the headings mode.
You can click the tab for headings if the Navigation Pane is displayed,
or you can turn it on using the View Tab.
Navigation Pane Tabs in Word 2010
Later versions use the words instead of icons:
Headings | Pages | Results
To use this feature to move pages, you must start each page with one
of the built-in headings or at least a custom heading that has an
Outline Level applied.
- The easiest way to do this is to modify one of the heading
styles to have the paragraph formatting of page-break-before.
- I suggest using Heading 1 to begin each page.
- You can apply Heading 1 to a paragraph by selecting it in the
Quick Styles on the Home Tab or using the shortcut Ctrl+Shift+1.
(Heading 1 - Heading 3 have these shortcuts built in. You can
add them for all the heading styles.)
- This heading style should have the paragraph formatting
attributes of (1) an outline level, (2)"Keep with Next" paragraph
and (3) "Keep lines together" - this is for lines within the
paragraph. The built-in heading styles have this formatting built
What this does is give a Word logical container for your page.
To move a page (logical section) that starts with Heading 1 (or
whichever style you chose to mark the start of a page) in Word 2010 and
later using the Navigation Pane:
- The Navigation Pane must be displayed and on the Headings Tab.
- Click on the page heading in the Navigation Pane you want to
- Holding the mouse button down, move the heading up or down in
the Navigation Pane. You will be moving everything between the
selected heading and the next heading of that level.
- Warning, if you move to the right, you will be demoting your
heading. If you started with a Heading 2, moving to the left will
promote it to Heading 1.
To move a page (logical section) that starts with a Heading Style in
Word 2013 and later using Collapse/Expand
- Click on the triangle that shows to the left of the heading
paragraph when your insertion point is inside the paragraph to turn
the triangle so it points at the paragraph rather than down. This
collapses your content under that paragraph. (The content between
this heading an the next one at the same outline level.)
- Select the heading paragraph and Cut it. (Ctrl+X)
- Go to where you want to insert it and click where you want it.
- Paste (Ctrl+V))
- Expand the content by clicking on the triangle to the left of
your heading to get it to point more down than to the side. Your
content wil reappear.
Related - Keeping logically related
Often you want to keep a few paragraphs of text together, do not want
it unnecessarily split across multiple pages. This can be done with
paragraph formatting. The method above starts pages with a style that
contains Page-Break-Before paragraph formatting. Logical ideas, though,
do not need to begin a page.
If you want to be able to move this as a logical unit to another page,
the best way to do so is to start it with a heading style, likely
one of the built-in heading styles. That style will have an Outline
level and will be set to "Keep lines together" and "Keep with the
The last paragraph of your logically related content
should have the paragraph formatting of "Keep lines together" but
not "Keep with next."
The paragraphs between the heading and the last paragraph should
have formatting of both "Keep with next " and "Keep lines together."
Ideally, you want to do all of this formatting using Paragraph
styles with the appropriate formatting. There should be no empty
paragraphs. Do any spacing between paragraphs as part of the "space
before" and "space after" paragraph formatting settings in the
This formatting will keep the logical section together if it can all
fit on one page and should start a page with the heading style.
The built-in Heading styles have default formatting to keep the
heading paragraph on the same page as the following paragraph.
Beginning with Word 2013, you can also move text under an
Outline-level paragraph within the document by collapsing the text under
that, and then cutting and pasting. The collapsed text is moved along
with the Outline-level paragraph. Outlining