Using Date Fields in Microsoft Word

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Using Date Fields in Microsoft Word
Calculated Dates
Booklet Formatting and Printing in Microsoft Word
Changing the Default Font in Microsoft Word
Document linked to Printer in Microsoft Word
Fonts Missing from Menu in Microsoft Word
How can I get a different header / footer on the second page?
More on Headers and Footers in Word
Letterhead
Weird Lines and Borders
Macros and VBA
Master Documents Feature in Microsoft Word
Moving (Sharing) Customizations in Microsoft Word
Global StyleSheet?
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Naming Files - A System is the Key
Posting tips in the Microsoft Word Forums
Getting rid of that (*)#"@^ paperclip! - Taming the Office Assistant
Page X of Y doesn't work in Microsoft Word!
Save Changes to the Global Template? Keeps Popping Up
Templates in Microsoft Word
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Getting Rid of the Web Toolbar in Microsoft Word
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Calculated Dates

How do I insert a date? 

Why does it (not) change when I re-open the document?

This page last revised: 12 May 2014 09:40:21 -0500.

Downloadable Menu Add-On for Date fields

 

The easy (but probably wrong) way to put a date in your document is Insert --> Date and Time.

If you don't check "Update Automatically" it is the same as typing the date yourself (except harder). If you do check "Update Automatically" it will update when you print (if you have the setting under printer options as "Update Fields" which is the default). You can manually force an update by putting your insertion point in the date and pressing the [F9] key.

If you want to put a date in a template that updates to the current date when a document is created based on the template, or want to change the format or do other things with the date field, you want to use Insert --> Field --> Date and Time instead. Using the options here, you can either pick a format or type your own characters (called a picture) for the format. The options for the type of date include:

{ DATE } - The date you are looking at the document. Always today (although it may not show on screen as today until you update the field).

{ CREATEDATE } - The date the document was created (or saved using Save As).

{ PRINTDATE } - The date the document was last printed.

{ SAVEDATE } - The date the document was last saved.

The above are the field codes that will be inserted for you using Insert --> Field --> Date and Time without using any options. If you choose options, they can include the following "pictures:"

 Picture

 Displayed Date

 \@ "MMMM d, yyyy"

 August 1, 2001

 \@ "MMM dd, yyyy"

 Aug 01, 2001

 \@ "MM/dd/yy"

 08/01/01

\@ "dddd, MMMM d"

 Tuesday, August 1

 \@ "ddd, MMM. d, yyyy"

Tue., Aug. 1, 2001

 \@ "MM/dd/yy hh:mm:ss am/pm"

 08/01/01 10:36:12 PM

\@ "d" \* ordinal

1st

\@ "d" \* ordtext

first

example: { CREATEDATE \@ "MMM dd, yyyy" } = Aug 01, 2001

If you don't like the pictures you are offered, pick the one that is closest to what you want and then modify it in the Insert Field dialog box (or in the codes themselves using Toggle Field Codes).

You can also break a date into multiple fields. This can be done to use special formatting or if you use the F11 key (next field) for manually editing. Example of the former reason:

{ CREATEDATE \@ "dddd" }, the CREATEDATE \@ "d" \*ordinal } day of { CREATEDATE \@ "MMMM" } in the year { CREATEDATE \@ "yyyy" } = Tuesday, the 1st day of August in the year 2001.

Remember that fields in headers and footers don't get updated quite as predictably. They work fine with CREATEDATE but can have the same problem as page numbers (see that topic) with DATE. If you have the date anywhere in the body of your document, you are best served using a StyleRef field in the header or footer to pick it up rather than putting a field in the header/footer. 

 For more on "pictures" and formatting dates see: Fields Switches.

If you are trying to produce a special format for a date in an online formfield, take a look at How to Create Ordinal (Legal) Dates in Form Fields (KB)

See also Graham Mayor's extensive page on Formatting Microsoft Word Fields with Switches, especially the section on Date Fields With Ordinals. He (and Macropod) show how to do superscripted ordinals, i.e. 1st or 3rd instead of 1st or 3rd.

 

 

The Legal Toolbars Add-In (free below) gives the following menus which include a toolbar with the menus shown below. This gives access to a number of these fields in different formatting.

date fields Microsoft Word menu download help

Add-Ins legal toolbar dates help Microsoft Word

This is a self-documenting global template and includes the following fields in different formats on a menu that can be used without the rest of the legal toolbar: 

bulletCreate Date (probably the one you will want to use in most forms)
bulletSaved / Modified Date
bulletDate Printed
bulletAlways today (changes whenever document is opened / printed)

Otherwise, you can download an Add-In that will give you a CreateDate field when you press Alt+Shift+D instead of a Date field. (Version 1.0)

Ordinal date in a Content Control?

Greg Maxey wrote a procedure to give an ordinal date with superscripted abbreviations in a Content Control. You can find it here (post #7).

 

 

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Calculated Dates in Word (i.e. today + 14 days)

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Using Date Fields in Microsoft Word
Calculated Dates
Booklet Formatting and Printing in Microsoft Word
Changing the Default Font in Microsoft Word
Document linked to Printer in Microsoft Word
Fonts Missing from Menu in Microsoft Word
How can I get a different header / footer on the second page?
More on Headers and Footers in Word
Letterhead
Weird Lines and Borders
Macros and VBA
Master Documents Feature in Microsoft Word
Moving (Sharing) Customizations in Microsoft Word
Global StyleSheet?
MVP means?
Naming Files - A System is the Key
Posting tips in the Microsoft Word Forums
Getting rid of that (*)#"@^ paperclip! - Taming the Office Assistant
Page X of Y doesn't work in Microsoft Word!
Save Changes to the Global Template? Keeps Popping Up
Templates in Microsoft Word
Global Templates
Too Many Icons on the Taskbar in Microsoft Word 2000
Getting Rid of the Web Toolbar in Microsoft Word
Word for Word Perfect Users
Favorite Documents Menu
Work Menu in Microsoft Word
Templates Menu in Microsoft Word
What books have been recommended about Microsoft Word?
Where can I find more templates?
Word Links

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