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Using Date Fields in Microsoft Word
Calculated Dates
Booklet Formatting and Printing in Microsoft Word
Changing the Default Font in Microsoft Word
Document linked to Printer in Microsoft Word
Fonts Missing from Menu in Microsoft Word
How can I get a different header / footer on the second page?
More on Headers and Footers in Word
Letterhead
Weird Lines and Borders
Macros and VBA
Master Documents Feature in Microsoft Word
Moving (Sharing) Customizations in Microsoft Word
Global StyleSheet?
MVP means?
Naming Files - A System is the Key
Posting tips in the Microsoft Word Forums
Getting rid of that (*)#"@^ paperclip! - Taming the Office Assistant
Page X of Y doesn't work in Microsoft Word!
Save Changes to the Global Template? Keeps Popping Up
Templates in Microsoft Word
Global Templates
Too Many Icons on the Taskbar in Microsoft Word 2000
Getting Rid of the Web Toolbar in Microsoft Word
Word for Word Perfect Users
Favorite Documents Menu
Work Menu in Microsoft Word
Templates Menu in Microsoft Word
What books have been recommended about Microsoft Word?
Where can I find more templates?
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Page X of Y doesn't work!

This page last revised: 01 Oct 2014 10:27:49 -0500 .

 

That's right. It isn't just you. See the following links.

http://www.word.mvps.org/FAQs/AppErrors/PageXofY.htm and http://www.word.mvps.org/FAQs/Numbering/PageNumbering.htm

For more on Word 2000, see http://support.microsoft.com/support/kb/articles/Q234/2/87.asp

For more on Word 97, see: http://support.microsoft.com/support/kb/articles/Q159/6/78.ASP

 

Background: This is a long-standing and still- existing bug in Word. (It may have been completely fixed in Word 2000 and I haven't heard any complaints about it being resurrected in XP. However, XP has it's own page numbering anomaly - all pages being numbered 0!) 

The best fixes as far as Word 97 and Word 2000 go are the following configurations:

Word 97

bullet

Word 97

bullet

SR-1

bullet

SR-2

bullet

leap-year patch (a/k/a SR-3)

Word 2000

bullet

Word 2000

bullet

SR-1 or SR-1a

Note that for Word 2000 SR-2 doesn't make any changes with regard to this problem and according to Woody Leonard on Woody's Office Watch there are significant drawbacks to SR-2, especially if you use Outlook for email.

Word 2002-2003

Word 2002 came up with a different problem - Page 0 - for every page!

Work-arounds

There are work- arounds. Exactly how it works and what the work-arounds are varies depending on the version (and update) of Word that you are using. See the above pages and the following discussions.

August 2000 update (Word 97)

Apparently the "leap year update (a/k/a SR-3) fixes the printing problems with Page X of Y especially for PAGE of SECTIONPAGES.

 http://support.microsoft.com/support/kb/articles/Q265/3/74.ASP

September 2000 addition

It appears as though the group is getting tired of "Page x of y" questions so I hope this is an easy one...

Everyone seems to have trouble with printing and not viewing. My problem is with viewing. When I open my document in Page Layout mode, the page numbers are not correct in the header.  Knowing that changing the views updates the fields, I've tried switching to another view and back in an AutoOpen macro but this isn't working. The strange thing is that when Word is done loading and control is returned to the user, I can rerun the exact same AutoOpen macro and the page numbers will correct themselves.

Could it be that the first time it is getting called the document is not completely loaded?? If so, how can I get Word to call it later in the load sequence (..couldn't find the AutoReallyOpen event!!).

Any help would be greatly appreciated. Thanks in advance...

Tim

Is this the code you're using?  It works when I try it:-

'________________
Sub AutoOpen()
    ActiveDocument.Windows(1).View = wdNormalView
    ActiveDocument.Windows(1).View = wdPageView
End Sub

'________________

If you can't get that to work then use Application.Ontime:-

'________________

Sub AutoOpen()
        Application.OnTime When:=Now, Name:="UpdatePageNos"
End Sub

'________________

Sub UpdatePageNos()
    ActiveDocument.Windows(1).View = wdNormalView
    ActiveDocument.Windows(1).View = wdPageView
End Sub


'________________

Regards

Dave Rado, MVP

More on Page Numbering:

You can use an { IF } field to do conditional page numbering. 

Examples:

Print only on the last page:

{ IF { PAGE } = { NUMPAGES } "I want this material on the last page." "I want this material on every page except the last page." }

Print only on Page 5:

{ IF { PAGE } = 5 "I want this material on 5." "I want this material on every page except page 5." }

Note that the { } characters are inserted into a document using Word's Insert Field Codes command (Ctrl+F9) or one of the other field-insertion commands, not by typing. Charaters that look like this which are typed using the keyboard don't work.

 

Page numbering is best inserted with the header and footer toolbar in a header or footer rather than by using the Insert => Page Number... command.

More on fields

Word 2007-2013

Sometimes the simplest method is to enter the header/footer for editing and insert the fields directly. You can enter a header or footer by double-clicking in that part of the page (when in print preview) or under the Insert Tab.

See Sections, Headers/Footers and Page Numbering in Word 2007-2013 for more on this topic.

You can insert a { PAGE } field with the key combination Alt+Shift+P. Pressing the combination Alt+F9 will display the field codes which can be edited. If you do that, remember to press Alt+F9 again to toggle display back.

You can also write fields manually. For instance you could type:
page of numpages

Then select "page" and press Ctrl+F9 to make it a field. Then select "numpages" and press Ctrl+F9.  You should then see:

{ page } of { numpages }

Then select the phrase and press F9 to update the new fields. In a 17-page document you should see:

1 of 17

Once you have this method down it is one of the quickest ways to create fields that you know.

For those who want to be able to use Insert > Header or Insert > Footer in the ribbon versions of Word, you can download a free Building Blocks file containing Page X of Y headers and footers here:
Supplemental Page X of Y Building Blocks
 

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Using Date Fields in Microsoft Word
Calculated Dates
Booklet Formatting and Printing in Microsoft Word
Changing the Default Font in Microsoft Word
Document linked to Printer in Microsoft Word
Fonts Missing from Menu in Microsoft Word
How can I get a different header / footer on the second page?
More on Headers and Footers in Word
Letterhead
Weird Lines and Borders
Macros and VBA
Master Documents Feature in Microsoft Word
Moving (Sharing) Customizations in Microsoft Word
Global StyleSheet?
MVP means?
Naming Files - A System is the Key
Posting tips in the Microsoft Word Forums
Getting rid of that (*)#"@^ paperclip! - Taming the Office Assistant
Page X of Y doesn't work in Microsoft Word!
Save Changes to the Global Template? Keeps Popping Up
Templates in Microsoft Word
Global Templates
Too Many Icons on the Taskbar in Microsoft Word 2000
Getting Rid of the Web Toolbar in Microsoft Word
Word for Word Perfect Users
Favorite Documents Menu
Work Menu in Microsoft Word
Templates Menu in Microsoft Word
What books have been recommended about Microsoft Word?
Where can I find more templates?
Word Links

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