I want the filename in the footer of every document.

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How can I get the FileName (and Path) in my Document Footer / In every document's footer?

This page last revised: 30 Apr 2018 09:09:53 -0400 .

 

Question posted:

I'm writing a book so need footers to keep track of all the separate parts. I've been wrestling with these questions for days - does anyone know the answer to any of these please:

  1. What's the fastest way to add the file name and path to documents?
  2. Is it possible to set a style in the footer - say 'calibiri 10'?
  3. Is it possible to set up a draft doc so that every time I open a new doc it automatically puts a footer in? (or is there another way to automatically put footers with the file name and path in every document?
  4. I'm sure I recall in older versions of Word that the filename and path would change on the footer if you moved the document to a different folder. Is that still possible? I can't find a way.
  5. Of course, I use OneDrive but also save a copy on my laptop. How does that affect the filename and path.

General Information:

The name of a Word file will be automatically shown using a FileName field which will reflect the name and path at the last time the field was updated.

{ FILENAME } or { FILENAME /p }

The filename field without the /p switch will simply show the filename.
The displayed filename will include the filename extension (.docx) if the user displays such extensions, otherwise not. This is a user Windows or OS option, not something set in the document.
 

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You've asked a number of related questions. I will address them one by one.

Here are some links that may help:

bulletSections / Headers and Footers in Microsoft Word (Ribbon Versions)
bullet FileName and Path Add-In
bullet FileName in Footer Template
bullet Supplemental Header/Footer Building Blocks

 

  1. What's the fastest way to add the file name and path to documents?

There is no single fastest way. There are a number of ways. In the menu versions of Word (97-2003) there is an AutoText Entry for this.

You can create your own AutoText entry with the field if you want. You can find an example in the downloads page. That includes a footer building block with FileName and Path field.

You can use a macro with a keyboard shortcut to insert this. An example is available in the Filename and Path Keyboard Shortcut Add-In.

2. Is it possible to set a style in the footer - say 'calibiri 10'?

Yes, there is already a style in the footer called the footer style. You can modify that to your font if you wish. Or you can create a new style. Understanding Styles in Microsoft Word

3. Is it possible to set up a draft doc so that every time I open a new doc it automatically puts a footer in?

Yes, this is called a "template." Templates in Microsoft Word
Look in my Add-Ins folder for the FileName and Path in the Footer Template.

(or is there another way to automatically put footers with the file name and path in every document?)
Yes, but this is harder.
Download Easy New Document Add-In for an example of how to do this.

4. I'm sure I recall in older versions of Word that the filename and path would change on the footer if you moved the document to a different folder. Is that still possible? I can't find a way.

Yes and no. Again, this is the Filename field in the footer. It does not update when you save the document in a different place, it will normally update when the document is printed or you use print preview.

You can force updates at other times using macros but then the user has to be willing to allow use of macros.
 

5. Of course, I use OneDrive but also save a copy on my laptop. How does that affect the filename and path?

A document on OneDrive and on your computer will have different paths because they are in different locations. Whether that will be shown by the field depends on how whether it is updated.

 

See also: How to insert the filename and path on the last page of a document, such that it will be updated automatically if the filename or path changes by Bill Coan, MVP.

 

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Using Date Fields in Microsoft Word
Calculated Dates
Booklet Formatting and Printing in Microsoft Word
Changing the Default Font in Microsoft Word
Document linked to Printer in Microsoft Word
Fonts Missing from Menu in Microsoft Word
How can I get a different header / footer on the second page?
Heading? Header? Microsoft Word Help
More on Headers and Footers in Word
Letterhead
I want the filename in the footer of every document.
Mapped Content Controls and Document Properties
Moving/Reorganizing Pages in Microsoft Word
Weird Lines and Borders
Macros and VBA
Malicious Macros vba in Microsoft Word
Master Documents Feature in Microsoft Word
A Back CoverPage in Microsoft Word
Normal Template in Microsoft Word - How to Open or Find the Normal Template
My docs open in the wrong program! Re-registering Word using the commandline.
Moving (Sharing) Customizations in Microsoft Word
Global StyleSheet?
MVP means?
Naming Files - A System is the Key
Posting tips in the Microsoft Word Forums
Getting rid of that (*)#"@^ paperclip! - Taming the Office Assistant
Page X of Y doesn't work in Microsoft Word!
Save Changes to the Global Template? Keeps Popping Up
Templates in Microsoft Word
Global Templates
Too Many Icons on the Taskbar in Microsoft Word 2000
Getting Rid of the Web Toolbar in Microsoft Word
Word for Word Perfect Users
Favorite Documents Menu
Work Menu in Microsoft Word
Templates Menu in Microsoft Word
What books have been recommended about Microsoft Word?
Where can I find more templates?
Word Links

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